After writing the address, say hello and introduce yourself
After writing the addressee’s name, it is business etiquette to greet the recipient and state your name. It is basic to include a greeting to make a good impression on the recipient, and stating your name allows the recipient to recognize who is sending the email. It is important to state your name because it is sometimes difficult to tell who an email is from just from the email address.
When writing an email to someone outside your company, start with a greeting and introduction like this:
- I apologize for bothering you during your busy schedule. My name is XX from the Sales Department at XX Co., Ltd.
- Thank you very phone number database much for your continued support. This is XX from the Research and Development Department at XX Co., Ltd.
Example of an internal email
If you are writing to someone within your company, you can start the letter in a simpler way than if you were writing to someone outside your company. Here are some examples:
- Thank you guide for salespeople: 21 tips to take off in sales for your hard work. This is XX from the XX club.
- This is my first time contacting you. I am XX from the XX department.
- Thank you for your continued support. This is ○○.
Communicate your requirements concisely
If a business email is unnecessarily long, it will be a nuisance to the recipient. Business etiquette is to state the conclusion mobile list first and then convey the purpose concisely. If you read an email that is written ramblingly, the recipient will not understand the main points and will not know what to do. It is important to explain the purpose, then organize the flow of additional information, and use appropriate line breaks and paragraph divisions to make it easy to read.